# Share your Outlook mailbox/folders (Reviewer access) and how the Reviewer opens them

Applies to: **Classic Outlook Desktop (Windows)** and **Outlook on the web (OWA / outlook.office.com)**  
Goal: Give another employee **read-only (“Reviewer”)** access to mail folders (or as much of your mailbox as needed).

#### What “Reviewer” means

**Reviewer = read items only** (no create/edit/delete).

#### Before you start (important notes)

- This works for **work/school Microsoft 365/Exchange** mailboxes (delegate/folder sharing requires that setup).

---

## Sharing Access

### Classic Outlook Desktop (Windows)

#### Mailbox owner: Share a folder and set “Reviewer”

1. In the **Folder Pane**, right-click the folder you want to share (ex: **Inbox** or a subfolder or full email by right clicking on your email address) → **Properties**.
2. Go to the **Permissions** tab → select **Add**.
3. Select the person (or group) from the address list → **Add** → **OK**.
4. Click the person’s name → set **Permission Level = Reviewer** → **OK**.

### Outlook on the web (OWA / outlook.office.com)

#### Mailbox owner: Share a folder and set “Reviewer”

1. Right-click the folder (ex: **Inbox** or a subfolder or full email by right clicking on your email address) → **Sharing and permissions**.
2. Select **+** → enter the person’s name/email → **Add**.
3. Select the person → **Permission level = Reviewer** → **OK**.   
    Tip: if sharing a subfolder, share the **parent folder(s)** too.

---

## Reviewer: How to access the shared mailbox/folders

### Classic Outlook

1. **File > Open & Export > Other User's Folder**
    
    [![image.png](https://docs.precision-computer.com/uploads/images/gallery/2026-01/scaled-1680-/03TYs0PailZcpwp1-image.png)](https://docs.precision-computer.com/uploads/images/gallery/2026-01/03TYs0PailZcpwp1-image.png)
2. Type the mailbox owner’s name and change Folder Type (if needed) → **OK** → and see if shows up, otherwise restart Outlook.
    
    [![image.png](https://docs.precision-computer.com/uploads/images/gallery/2026-01/scaled-1680-/anEk1yPNbAFkqdJM-image.png)](https://docs.precision-computer.com/uploads/images/gallery/2026-01/anEk1yPNbAFkqdJM-image.png)

### Reviewer: Access shared folders in OWA

1. In Outlook Click File → Settings → Account → **Shared with Me → Add**
    
    [![image.png](https://docs.precision-computer.com/uploads/images/gallery/2026-01/scaled-1680-/jG8aypORSc1ZIAXg-image.png)](https://docs.precision-computer.com/uploads/images/gallery/2026-01/jG8aypORSc1ZIAXg-image.png)
    
    [![image.png](https://docs.precision-computer.com/uploads/images/gallery/2026-01/scaled-1680-/RxntU3xY8tolxdCE-image.png)](https://docs.precision-computer.com/uploads/images/gallery/2026-01/RxntU3xY8tolxdCE-image.png)
2. Enter the mailbox owner’s name/email → **Continue**.
    
    [![image.png](https://docs.precision-computer.com/uploads/images/gallery/2026-01/scaled-1680-/WFMGZeUZF7xqVX0F-image.png)](https://docs.precision-computer.com/uploads/images/gallery/2026-01/WFMGZeUZF7xqVX0F-image.png)
3. Expand the owner’s name under **Shared with me** to see the folders they shared. And on the Main Outlook Screen you will Another Email Address Popup.

#### Open the whole mailbox in a separate window (when you have mailbox access)

Top-right profile/name → **Open another mailbox** → type mailbox name → **Open**.