# USING THE USER WEB PORTAL

Each extension of your Cloud PBX system has access to a powerful web portal for managingvoicemail, call routing, and more.

# Accessing the Portal

**To access the web portal**  
1\. Start a web browser.  
2\. Go to https://pbx.precision-computer.com   
3\. At the login page:  
• Enter your Login Name (ext@customerpbxname) and Password. If you do not know your Login Name or Password use the applicable Forgot Link.   
• If you never received these details use the New User link

![](https://docs.precision-computer.com/uploads/images/gallery/2024-07/5AF0pSypivGI6XiS-embedded-image-kp7vzn1j.png)

# Desktop Call Control

Desktop call controls appear when making or receiving a call. These controls allow you to see who is calling and manage a current call.

**Incoming Calls**  
Incoming calls appear in a window in the portal. This window shows the caller ID name and number, along with Reject and Answer buttons.  
• Selecting Reject sends the call to voicemail if available. The Answer button may not be available, depending upon your handset model.

![](https://docs.precision-computer.com/uploads/images/gallery/2024-07/a6Tw5ul2q2TXuvQX-embedded-image-zbg0mklg.png) Example of an Incoming Call

**Active Calls**  
An active call window that displays the caller ID and call time. The three controls at the bottom of the window let you hold, hang up, or transfer the call. If you select transfer, a field appears for entering the extension of the recipient. If you prefix the recipient’s extension number with 03, the call goes straight to voicemail.

![](https://docs.precision-computer.com/uploads/images/gallery/2024-07/wjkeIGjeEoaNqvar-embedded-image-rbwi0khl.png)

# Home

The Home page of your portal provides an at-a-glance view of everything going on with your extension. Table 2 1 describes the areas on the Home page.

![](https://docs.precision-computer.com/uploads/images/gallery/2024-07/oIHKoox0YVCwu75Z-embedded-image-d1qsfhwr.png)

![](https://docs.precision-computer.com/uploads/images/gallery/2024-07/k1h3mAeu2P7xirmf-embedded-image-wcmmahov.png)

Figure 2 3. Example of Home Page

Table 2 1. Fields in the Home Page

<table border="1" cellpadding="0" cellspacing="0" class="MsoNormalTable" id="bkmrk-field-description-ne" style="border-collapse: collapse; border: none; mso-border-alt: solid windowtext .5pt; mso-yfti-tbllook: 1184; mso-padding-alt: 0in 5.4pt 0in 5.4pt; mso-border-insideh: .5pt solid windowtext; mso-border-insidev: .5pt solid windowtext;"><tbody><tr style="mso-yfti-irow: 0; mso-yfti-firstrow: yes; page-break-inside: avoid;"><td style="width: 185.4pt; border: solid windowtext 1.0pt; border-right: solid white 1.0pt; mso-border-right-themecolor: background1; mso-border-alt: solid windowtext .5pt; mso-border-right-alt: solid white .5pt; background: #548DD4; padding: 0in 5.4pt 0in 5.4pt;" valign="top" width="247"><span lang="EN-US" style="color: #4a4a54;">Field</span>

</td><td style="width: 3.75in; border: solid windowtext 1.0pt; border-left: none; mso-border-left-alt: solid white .5pt; mso-border-left-themecolor: background1; mso-border-alt: solid windowtext .5pt; background: #548DD4; padding: 0in 5.4pt 0in 5.4pt;" valign="top" width="360"><span lang="EN-US" style="color: #4a4a54;">Description</span>

</td></tr><tr style="mso-yfti-irow: 1; page-break-inside: avoid;"><td style="width: 185.4pt; border: solid windowtext 1.0pt; border-top: none; mso-border-top-alt: solid windowtext .5pt; mso-border-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt;" valign="top" width="247"><span lang="EN-US" style="color: #4a4a54;">New Messages</span>

</td><td style="width: 3.75in; border-top: none; border-left: none; border-bottom: solid windowtext 1.0pt; border-right: solid windowtext 1.0pt; mso-border-top-alt: solid windowtext .5pt; mso-border-left-alt: solid windowtext .5pt; mso-border-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt;" valign="top" width="360"><span lang="EN-US" style="color: #4a4a54;">Shows new messages. You can play messages, click to call back, download, save, and delete. To see all the controls, hover over the message.</span>

</td></tr><tr style="mso-yfti-irow: 2; page-break-inside: avoid;"><td style="width: 185.4pt; border: solid windowtext 1.0pt; border-top: none; mso-border-top-alt: solid windowtext .5pt; mso-border-alt: solid windowtext .5pt; background: #C6D9F1; mso-background-themecolor: text2; mso-background-themetint: 51; padding: 0in 5.4pt 0in 5.4pt;" valign="top" width="247"><span lang="EN-US" style="color: #4a4a54;">Recent Call History</span>

</td><td style="width: 3.75in; border-top: none; border-left: none; border-bottom: solid windowtext 1.0pt; border-right: solid windowtext 1.0pt; mso-border-top-alt: solid windowtext .5pt; mso-border-left-alt: solid windowtext .5pt; mso-border-alt: solid windowtext .5pt; background: #C6D9F1; mso-background-themecolor: text2; mso-background-themetint: 51; padding: 0in 5.4pt 0in 5.4pt;" valign="top" width="360"><span lang="EN-US" style="color: #4a4a54;">Color-coded icons show your recent calls.</span>

<span lang="EN-US" style="font-size: 8.0pt; mso-bidi-font-size: 10.0pt; font-family: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol; color: #4a4a54;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt 'Times New Roman';"> </span></span></span><span lang="EN-US" style="color: #4a4a54;">Green icon = outbound call.</span>

<span lang="EN-US" style="font-size: 8.0pt; mso-bidi-font-size: 10.0pt; font-family: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol; color: #4a4a54;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt 'Times New Roman';"> </span></span></span><span lang="EN-US" style="color: #4a4a54;">Red icon = missed inbound calls.</span>

<span lang="EN-US" style="font-size: 8.0pt; mso-bidi-font-size: 10.0pt; font-family: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol; color: #4a4a54;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt 'Times New Roman';"> </span></span></span><span lang="EN-US" style="color: #4a4a54;">Blue icon = inbound received calls.</span>

<span lang="EN-US" style="color: #4a4a54;">To call back a number, click the phone number.</span>

</td></tr><tr style="mso-yfti-irow: 3; page-break-inside: avoid;"><td style="width: 185.4pt; border: solid windowtext 1.0pt; border-top: none; mso-border-top-alt: solid windowtext .5pt; mso-border-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt;" valign="top" width="247"><span lang="EN-US" style="color: #4a4a54;">Status Message</span>

</td><td style="width: 3.75in; border-top: none; border-left: none; border-bottom: solid windowtext 1.0pt; border-right: solid windowtext 1.0pt; mso-border-top-alt: solid windowtext .5pt; mso-border-left-alt: solid windowtext .5pt; mso-border-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt;" valign="top" width="360"><span lang="EN-US" style="color: #4a4a54;">Allows you to enter a status message that appears to other users of the portal.</span>

</td></tr><tr style="mso-yfti-irow: 4; page-break-inside: avoid;"><td style="width: 185.4pt; border: solid windowtext 1.0pt; border-top: none; mso-border-top-alt: solid windowtext .5pt; mso-border-alt: solid windowtext .5pt; background: #C6D9F1; mso-background-themecolor: text2; mso-background-themetint: 51; padding: 0in 5.4pt 0in 5.4pt;" valign="top" width="247"><span lang="EN-US" style="color: #4a4a54;">Active Answering Rule</span>

</td><td style="width: 3.75in; border-top: none; border-left: none; border-bottom: solid windowtext 1.0pt; border-right: solid windowtext 1.0pt; mso-border-top-alt: solid windowtext .5pt; mso-border-left-alt: solid windowtext .5pt; mso-border-alt: solid windowtext .5pt; background: #C6D9F1; mso-background-themecolor: text2; mso-background-themetint: 51; padding: 0in 5.4pt 0in 5.4pt;" valign="top" width="360"><span lang="EN-US" style="color: #4a4a54;">Your extension can have multiple answering rules. For example, you might ring your phone in one mode or forward to your cell in another mode. In this field, you can which answering rule is the active rule.</span>

</td></tr><tr style="mso-yfti-irow: 5; mso-yfti-lastrow: yes; page-break-inside: avoid;"><td style="width: 185.4pt; border: solid windowtext 1.0pt; border-top: none; mso-border-top-alt: solid windowtext .5pt; mso-border-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt;" valign="top" width="247"><span lang="EN-US" style="color: #4a4a54;">Active Phones</span>

</td><td style="width: 3.75in; border-top: none; border-left: none; border-bottom: solid windowtext 1.0pt; border-right: solid windowtext 1.0pt; mso-border-top-alt: solid windowtext .5pt; mso-border-left-alt: solid windowtext .5pt; mso-border-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt;" valign="top" width="360"><span lang="EN-US" style="color: #4a4a54;">Your extension may have multiple phones (for example, one in the office and one at home). This field shows which handsets are currently online.</span>

</td></tr></tbody></table>

<span lang="EN-US" style="color: #4a4a54;"> </span>

# Voicemail

You configure voicemail using the Messages page. This page has two tabs for handling voicemail:  
• Messages — see “Messages” below.  
• Settings — see “Voicemail Settings” on the next page.  
To display the Messages page, click the Messages icon at the top of the page:

![](https://docs.precision-computer.com/uploads/images/gallery/2024-07/XtpE9MoZqRjTXftI-embedded-image-4kej1g5s.png)

**Messages**  
The Messages tab allows you to manage your new, saved, and deleted voicemail, as well as greetings and other settings.

![](https://docs.precision-computer.com/uploads/images/gallery/2024-07/gee3GNoiwgTzphFr-embedded-image-gx5mfnbk.png)

Like the Home page, you can play messages, click a number to call it back, and download, save, forward, and delete messages. To see all the controls available, hover the mouse pointer over a message.

The **New** drop-down list allows you to review New, Saved, and Trash (recently deleted) messages.

![](https://docs.precision-computer.com/uploads/images/gallery/2024-07/mQqBMlIEdQZM97kw-embedded-image-s9kejeue.png)

**Voicemail Settings**

Clicking the Settings tab displays options for controlling your voicemail order, timestamps, greetings, and voicemail to email.

![](https://docs.precision-computer.com/uploads/images/gallery/2024-07/7pRDsK1QFyyZt1xP-embedded-image-wt6tsvni.png)

<table border="1" cellpadding="0" cellspacing="0" class="MsoNormalTable" id="bkmrk-field-description-en" style="border-collapse: collapse; border: none; mso-border-alt: solid windowtext .5pt; mso-yfti-tbllook: 1184; mso-padding-alt: 0in 5.4pt 0in 5.4pt; mso-border-insideh: .5pt solid windowtext; mso-border-insidev: .5pt solid windowtext;"><thead><tr style="mso-yfti-irow: 0; mso-yfti-firstrow: yes; page-break-inside: avoid;"><td style="width: 183.35pt; border: solid windowtext 1.0pt; border-right: solid white 1.0pt; mso-border-right-themecolor: background1; mso-border-alt: solid windowtext .5pt; mso-border-right-alt: solid white .5pt; background: #548DD4; padding: 0in 5.4pt 0in 5.4pt;" valign="top" width="244"><span lang="EN-US" style="color: #4a4a54;">Field</span>

</td><td style="width: 266.85pt; border: solid windowtext 1.0pt; border-left: none; mso-border-left-alt: solid white .5pt; mso-border-left-themecolor: background1; mso-border-alt: solid windowtext .5pt; background: #548DD4; padding: 0in 5.4pt 0in 5.4pt;" valign="top" width="356"><span lang="EN-US" style="color: #4a4a54;">Description</span>

</td></tr></thead><tbody><tr style="mso-yfti-irow: 1; page-break-inside: avoid;"><td style="width: 183.35pt; border: solid windowtext 1.0pt; border-top: none; mso-border-top-alt: solid windowtext .5pt; mso-border-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt;" valign="top" width="244"><span lang="EN-US" style="color: #4a4a54;">Enable Voicemail check box</span>

</td><td style="width: 266.85pt; border-top: none; border-left: none; border-bottom: solid windowtext 1.0pt; border-right: solid windowtext 1.0pt; mso-border-top-alt: solid windowtext .5pt; mso-border-left-alt: solid windowtext .5pt; mso-border-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt;" valign="top" width="356"><span lang="EN-US" style="color: #4a4a54;">Enables (check) or disables (uncheck) voicemail.</span>

</td></tr><tr style="mso-yfti-irow: 2; page-break-inside: avoid;"><td style="width: 183.35pt; border: solid windowtext 1.0pt; border-top: none; mso-border-top-alt: solid windowtext .5pt; mso-border-alt: solid windowtext .5pt; background: #C6D9F1; mso-background-themecolor: text2; mso-background-themetint: 51; padding: 0in 5.4pt 0in 5.4pt;" valign="top" width="244"><span lang="EN-US" style="color: #4a4a54;">Inbox</span>

</td><td style="width: 266.85pt; border-top: none; border-left: none; border-bottom: solid windowtext 1.0pt; border-right: solid windowtext 1.0pt; mso-border-top-alt: solid windowtext .5pt; mso-border-left-alt: solid windowtext .5pt; mso-border-alt: solid windowtext .5pt; background: #C6D9F1; mso-background-themecolor: text2; mso-background-themetint: 51; padding: 0in 5.4pt 0in 5.4pt;" valign="top" width="356"><span lang="EN-US" style="color: #4a4a54;">These options affect audio voicemail (calling in) but not the portal. </span>

<span lang="EN-US" style="font-size: 8.0pt; mso-bidi-font-size: 10.0pt; font-family: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol; color: #4a4a54;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt 'Times New Roman';"> </span></span></span><span lang="EN-US" style="color: #4a4a54;">Sort Voicemail inbox by latest first = plays your newest messages first.</span>

<span lang="EN-US" style="font-size: 8.0pt; mso-bidi-font-size: 10.0pt; font-family: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol; color: #4a4a54;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt 'Times New Roman';"> </span></span></span><span lang="EN-US" style="color: #4a4a54;">Announce voicemail received time = plays the timestamp of the message.</span>

<span lang="EN-US" style="font-size: 8.0pt; mso-bidi-font-size: 10.0pt; font-family: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol; color: #4a4a54;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt 'Times New Roman';"> </span></span></span><span lang="EN-US" style="color: #4a4a54;">Announce incoming call ID = plays the caller ID number if available.</span>

<span lang="EN-US" style="font-size: 8.0pt; mso-bidi-font-size: 10.0pt; font-family: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol; color: #4a4a54;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt 'Times New Roman';"> </span></span></span><span lang="EN-US" style="color: #4a4a54;">Operator Forward = option to press 0 in a mailbox greeting and be directed elsewhere.</span>

</td></tr><tr style="mso-yfti-irow: 3; mso-yfti-lastrow: yes; page-break-inside: avoid;"><td style="width: 183.35pt; border: solid windowtext 1.0pt; border-top: none; mso-border-top-alt: solid windowtext .5pt; mso-border-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt;" valign="top" width="244"><span lang="EN-US" style="color: #4a4a54;">Greetings</span>

</td><td style="width: 266.85pt; border-top: none; border-left: none; border-bottom: solid windowtext 1.0pt; border-right: solid windowtext 1.0pt; mso-border-top-alt: solid windowtext .5pt; mso-border-left-alt: solid windowtext .5pt; mso-border-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt;" valign="top" width="356"><span lang="EN-US" style="color: #4a4a54;">Allows you to select an active voicemail greeting, listen to it, and record a new greeting.</span>

<span lang="EN-US" style="font-size: 8.0pt; mso-bidi-font-size: 10.0pt; font-family: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol; color: #4a4a54;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt 'Times New Roman';"> </span></span></span><span lang="EN-US" style="color: #4a4a54;">To select the active voicemail greeting, click it from the pull-down menu and click Save. </span>

<span lang="EN-US" style="font-size: 8.0pt; mso-bidi-font-size: 10.0pt; font-family: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol; color: #4a4a54;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt 'Times New Roman';"> </span></span></span><span lang="EN-US" style="color: #4a4a54;">To listen to a selected greeting on your PC, click the play button: <span style="mso-no-proof: yes;"> </span></span>

<span lang="EN-US" style="font-size: 8.0pt; mso-bidi-font-size: 10.0pt; font-family: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol; color: #4a4a54;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt 'Times New Roman';"> </span></span></span><span lang="EN-US" style="color: #4a4a54;">To record a greeting, see “</span><span lang="EN-US" style="color: #4a4a54;">Recording a Greeting</span><span lang="EN-US" style="color: #4a4a54;">”.</span>

</td></tr></tbody></table>

**Recording a Greeting**

<span lang="EN-US" style="font-size: 8.0pt; mso-bidi-font-size: 12.0pt; font-family: Wingdings; mso-fareast-font-family: Wingdings; mso-bidi-font-family: Wingdings; color: #094c72; font-weight: normal;"><span style="mso-list: Ignore;">Ø<span style="font: 7.0pt 'Times New Roman';"> </span></span></span><span lang="EN-US" style="color: #4a4a54;">To record a greeting</span>

<span lang="EN-US" style="mso-fareast-font-family: Arial; color: #4a4a54;"><span style="mso-list: Ignore;">1.<span style="font: 7.0pt 'Times New Roman';"> </span></span></span><span lang="EN-US" style="color: #4a4a54;">From the **Settings** tab of the Messages page, click the speaker icon </span>![](https://docs.precision-computer.com/uploads/images/gallery/2024-07/Wp8BoNkWQQu2At1O-embedded-image-9jljxgce.png)<span style="color: rgb(74, 74, 84); text-indent: -0.1in;">.</span>

<span lang="EN-US" style="color: #4a4a54;">A Manage Greetings page similar to the one below</span><span lang="EN-US" style="color: #4a4a54;"> appears.</span>

![](https://docs.precision-computer.com/uploads/images/gallery/2024-07/mrwoBZ3HIiDY3aQq-embedded-image-lg2m9imc.png)

<span lang="EN-US" style="mso-fareast-font-family: Arial; color: #4a4a54;"><span style="mso-list: Ignore;">2.<span style="font: 7.0pt 'Times New Roman';"> </span></span></span><span lang="EN-US" style="color: #4a4a54;">Next to **New Greeting**, click **Record**. </span>

<span lang="EN-US" style="color: #4a4a54;">The **Browse** button changes to a **Call me at** field.</span>

[![image.png](https://docs.precision-computer.com/uploads/images/gallery/2024-07/scaled-1680-/YoWyK7JP9TtTgDrc-image.png)](https://docs.precision-computer.com/uploads/images/gallery/2024-07/YoWyK7JP9TtTgDrc-image.png)

3\. In the **Call me** at field, enter a number to call. This can be an extension or a telephone   
number such as your cell phone.  
4\. In the **Greeting name** field, enter a name for this greeting.  
5\. Click the **Call** button.  
6\. At the prompt, record the new greeting. When you finish the greeting, press **#**.  
7\. Click **Add Greeting** at the bottom of the Manage Greetings page, and then click **Done** to   
close the page.

**Uploading a Greeting**

<span lang="EN-US" style="font-size: 8.0pt; mso-bidi-font-size: 12.0pt; font-family: Wingdings; mso-fareast-font-family: Wingdings; mso-bidi-font-family: Wingdings; color: #094c72; font-weight: normal;"><span style="mso-list: Ignore;">Ø<span style="font: 7.0pt 'Times New Roman';"> </span></span></span><span lang="EN-US" style="color: #4a4a54;">To upload a greeting</span>

1. <span lang="EN-US" style="color: #4a4a54;">From the **Settings** tab of the Messages page, click the speaker icon </span>![](https://docs.precision-computer.com/uploads/images/gallery/2024-07/cX90esCwQUMv07mp-embedded-image-dafu3vmn.png)<span style="color: rgb(74, 74, 84);"> . </span>
2. <span lang="EN-US" style="color: #4a4a54;">Hover over a greeting. Options appear for editing, deleting, or renaming the greeting.</span>
3. <span lang="EN-US" style="color: #4a4a54;">Next to **New Greeting**, click **Upload**.</span>
4. <span lang="EN-US" style="color: #4a4a54;">Click the **Browse** button.</span>
5. <span lang="EN-US" style="color: #4a4a54;">In the Choose File to Upload dialog box, select a WAV or MP3 recording from your PC,   
    and then click **Open**.  
    The path and file name appear in the **Browse** field.</span>
6. <span lang="EN-US" style="color: #4a4a54;">Click **Upload**.</span>
7. <span lang="EN-US" style="color: #4a4a54;">Click **Add Greeting** at the bottom of the Manage Greetings page, and then click **Done** to   
    close the page</span>

**Recorded Name**  
If your company has a dial-by-name directory, you must record your name for the directory   
to be found. You can click the play button to listen to your current name recording on your   
PC, or click the speaker button to record or upload a new name recording.

# Time Frames

Time frames allow you to control the scheduling of the system. You configure time frames   
using the Time Frames page. To display this page, click the Time Frames icon at the top of   
the page:

![](https://docs.precision-computer.com/uploads/images/gallery/2024-07/AEXHBIf9FWcmXANI-embedded-image-uc38tskv.png)  
Three common time frames are:  
• Open Hours (for example, M-F 9am-5pm)  
• Holidays (Independence Day, Thanksgiving, New Year’s, and so on)  
• Closed Hours (all other times)

  
Time frames can be both shared (system-wide and set by the administrator) or personal to   
your extension. You can add a time frame to your extension by clicking the **Add Time Frame**.

![](https://docs.precision-computer.com/uploads/images/gallery/2024-07/X1Dbe9beviK29CAe-embedded-image-ofuq6pya.png)

<span lang="EN-US" style="font-size: 8.0pt; mso-bidi-font-size: 12.0pt; font-family: Wingdings; mso-fareast-font-family: Wingdings; mso-bidi-font-family: Wingdings; color: #094c72; font-weight: normal;"><span style="mso-list: Ignore;">Ø<span style="font: 7.0pt 'Times New Roman';"> </span></span></span><span lang="EN-US" style="color: #4a4a54;">To add time frames</span>

<span lang="EN-US" style="mso-fareast-font-family: Arial; color: #4a4a54;"><span style="mso-list: Ignore;">1.<span style="font: 7.0pt 'Times New Roman';"> </span></span></span><span lang="EN-US" style="color: #4a4a54;">From the Time Frames page, click **Add Time Frame**. </span>

<span lang="EN-US" style="color: #4a4a54;">The Add a Timeframe page appears.</span>

![](https://docs.precision-computer.com/uploads/images/gallery/2024-07/vWgrBuhG2lbohPIR-embedded-image-dwmibv5i.png)

<span lang="EN-US" style="mso-fareast-font-family: Arial; color: #4a4a54;"><span style="mso-list: Ignore;">2.<span style="font: 7.0pt 'Times New Roman';"> </span></span></span><span lang="EN-US" style="color: #4a4a54;">In the **Name** field, enter a name for this time frame.</span>

<span lang="EN-US" style="mso-fareast-font-family: Arial; color: #4a4a54;"><span style="mso-list: Ignore;">3.<span style="font: 7.0pt 'Times New Roman';"> </span></span></span><span lang="EN-US" style="color: #4a4a54;">Next to **When**, select the time period when the time frame will be applied:</span>

<span lang="EN-US" style="mso-fareast-font-family: Arial; color: #4a4a54;"><span style="mso-list: Ignore;">–<span style="font: 7.0pt 'Times New Roman';"> </span></span></span>**<span lang="EN-US" style="color: #4a4a54;">Always</span>**<span lang="EN-US" style="color: #4a4a54;"> = select this option if the time frame will always be applied. Click **Save** to complete the procedure.</span>

<span lang="EN-US" style="mso-fareast-font-family: Arial; color: #4a4a54;"><span style="mso-list: Ignore;">–<span style="font: 7.0pt 'Times New Roman';"> </span></span></span>**<span lang="EN-US" style="color: #4a4a54;">Days of the week and times</span>**<span lang="EN-US" style="color: #4a4a54;"> = select this option to select days and times when the time frame will be applied. Proceed to “</span><span lang="EN-US" style="color: #4a4a54;">If you select Days of the week and times</span><span lang="EN-US" style="color: #4a4a54;">” on page </span><span lang="EN-US" style="color: #4a4a54;"><span style="mso-no-proof: yes;">23</span></span><span lang="EN-US" style="color: #4a4a54;">.</span>

<span lang="EN-US" style="mso-fareast-font-family: Arial; color: #4a4a54;"><span style="mso-list: Ignore;">–<span style="font: 7.0pt 'Times New Roman';"> </span></span></span>**<span lang="EN-US" style="color: #4a4a54;">Specific dates or ranges</span>**<span lang="EN-US" style="color: #4a4a54;"> = select this option to specify a specific date or range of dates. Proceed to “</span><span lang="EN-US" style="color: #4a4a54;">If you select Specific dates or ranges</span><span lang="EN-US" style="color: #4a4a54;">” on page </span><span lang="EN-US" style="color: #4a4a54;"><span style="mso-no-proof: yes;">27</span></span><span lang="EN-US" style="color: #4a4a54;">.</span>

<span lang="EN-US" style="color: #4a4a54;">**If you select Days of the week and times**  
Options appear for selecting days and times when the time frame will be applied.  
</span>

<span lang="EN-US" style="color: #4a4a54;">![](https://docs.precision-computer.com/uploads/images/gallery/2024-07/3pLRCjdjMfmyTk5D-embedded-image-a6cwmne7.png)</span>

<span lang="EN-US" style="mso-fareast-font-family: Arial; color: #4a4a54;"><span style="mso-list: Ignore;">1.<span style="font: 7.0pt 'Times New Roman';"> </span></span></span><span lang="EN-US" style="color: #4a4a54;">Using the check boxes next to the name of each day of the week, check the days when the time frame will be applied. A blue line to the right of checked day shows the default hours for this time frame (9:00 AM through 5:00 PM).</span>

![image.png](https://docs.precision-computer.com/uploads/images/gallery/2024-07/scaled-1680-/NxzPEqyotbLVBivu-image.png)

<span lang="EN-US" style="mso-fareast-font-family: Arial; color: #4a4a54;"><span style="mso-list: Ignore;">2.<span style="font: 7.0pt 'Times New Roman';"> </span></span></span><span lang="EN-US" style="color: #4a4a54;">To change the start time, drag the button on the left side of the blue bar either to the left to begin the start time earlier or to the right to begin the start time later. </span>

<span lang="EN-US" style="color: #4a4a54; mso-no-proof: yes;"> </span>

<span lang="EN-US" style="color: #4a4a54;"> </span>![](https://docs.precision-computer.com/uploads/images/gallery/2024-07/z8BeJhBghXWgdyxn-embedded-image-00qqepd7.png)

<span lang="EN-US" style="mso-fareast-font-family: Arial; color: #4a4a54;"><span style="mso-list: Ignore;">3.<span style="font: 7.0pt 'Times New Roman';"> </span></span></span><span lang="EN-US" style="color: #4a4a54;">To change the end time, drag the button on the right side of the blue bar either to the left to shorten the end time or to the right to lengthen the end time. </span>

<span lang="EN-US" style="color: #4a4a54; mso-no-proof: yes;"> </span>

<span lang="EN-US" style="color: #4a4a54;"> </span>![](https://docs.precision-computer.com/uploads/images/gallery/2024-07/4xUZsHlTuypxrpvi-embedded-image-06qcrptf.png)

**<span lang="EN-US" style="color: #4a4a54;">Hint</span>**<span lang="EN-US" style="color: #4a4a54;">: To fine-tune start and end times, click start time or end time button, and then use the left and right arrow keys on your keyboard to change the time in 5-minute increments.</span>

<span lang="EN-US" style="font-size: 11.0pt; mso-bidi-font-size: 12.0pt; font-family: 'Arial',sans-serif; mso-fareast-font-family: 'Times New Roman'; mso-bidi-font-family: 'Times New Roman'; color: #4a4a54; mso-ansi-language: EN-US; mso-fareast-language: EN-US; mso-bidi-language: AR-SA;">4. By default, each day is made up of one time period. However, you can use the <span style="mso-no-proof: yes;"> </span>icon to define two time periods per day. For example, the figure below shows a setup for an office that answers calls in the morning and afternoon, and then transfers calls to an answering service over lunch, on Monday through Friday. By doing this, you would create two time frames (for example, one from 8 to noon and another from 1:00 to 5:00 PM). </span>

<span lang="EN-US" style="font-size: 11.0pt; mso-bidi-font-size: 12.0pt; font-family: 'Arial',sans-serif; mso-fareast-font-family: 'Times New Roman'; mso-bidi-font-family: 'Times New Roman'; color: #4a4a54; mso-ansi-language: EN-US; mso-fareast-language: EN-US; mso-bidi-language: AR-SA;">![](https://docs.precision-computer.com/uploads/images/gallery/2024-07/tDRj6H9KAMbeVRb0-embedded-image-3vhyll2d.png)</span>

<span lang="EN-US" style="mso-fareast-font-family: Arial; color: #4a4a54;"><span style="mso-list: Ignore;">5.<span style="font: 7.0pt 'Times New Roman';"> </span></span></span><span lang="EN-US" style="color: #4a4a54;">Click **Save** to save your selections. </span>

<span lang="EN-US" style="color: #4a4a54;">The time frame appears as a row on the Time Frames page.</span>

<span lang="EN-US" style="color: #4a4a54;">![](https://docs.precision-computer.com/uploads/images/gallery/2024-07/aqTMBVEFqOhCsXZt-embedded-image-iuco3hhk.png)</span>

**<span lang="EN-US" style="color: #4a4a54;">Hint</span>**<span lang="EN-US" style="color: #4a4a54;">: Moving the pointer over the blue text in the **Description** column shows the settings for that timeframe.</span>

<span lang="EN-US" style="color: #4a4a54;">![](https://docs.precision-computer.com/uploads/images/gallery/2024-07/RJPHSW7JQmB7Lxck-embedded-image-dkfivqzo.png)</span>

<span lang="EN-US" style="color: #4a4a54;">**If you select Specific dates or ranges**  
Fields appear for entering dates or ranges  
</span>

<span lang="EN-US" style="color: #4a4a54;">![](https://docs.precision-computer.com/uploads/images/gallery/2024-07/WZpjadVPddu3SiRO-embedded-image-mvwvuqln.png)</span>

<span lang="EN-US" style="mso-fareast-font-family: Arial; color: #4a4a54;"><span style="mso-list: Ignore;">1.<span style="font: 7.0pt 'Times New Roman';"> </span></span></span><span lang="EN-US" style="color: #4a4a54;">Click in the left field, and then select a starting date and time from the pop-up calendar.</span>

<span lang="EN-US" style="color: #4a4a54; mso-no-proof: yes;"> </span>

<span lang="EN-US" style="color: #4a4a54;"> </span>![](https://docs.precision-computer.com/uploads/images/gallery/2024-07/3U7pKNrPwnnSVyd8-embedded-image-xvrr0qxb.png)

<span lang="EN-US" style="mso-fareast-font-family: Arial; color: #4a4a54;"><span style="mso-list: Ignore;">2.<span style="font: 7.0pt 'Times New Roman';"> </span></span></span><span lang="EN-US" style="color: #4a4a54;">Click in the right field, and then select an ending date and time from the pop-up calendar.</span>

<span lang="EN-US" style="mso-fareast-font-family: Arial; color: #4a4a54;"><span style="mso-list: Ignore;">3.<span style="font: 7.0pt 'Times New Roman';"> </span></span></span><span lang="EN-US" style="color: #4a4a54;">To specify additional ranges, click the <span style="mso-no-proof: yes;"> </span><span style="mso-spacerun: yes;"> </span>icon to display another row of fields, and then repeat steps 1 and 2 in the new fields. Repeat this step for each additional date or range you want to specify. To delete a date or range, click the <span style="mso-no-proof: yes;"> </span><span style="mso-spacerun: yes;"> </span>icon next to the appropriate row.</span>

<span lang="EN-US" style="color: #4a4a54;">![](https://docs.precision-computer.com/uploads/images/gallery/2024-07/YyBoyvFoBimGI0v5-embedded-image-kpdcebga.png)</span>

<span lang="EN-US" style="color: #4a4a54; mso-no-proof: yes;"> </span>

<span lang="EN-US" style="mso-fareast-font-family: Arial; color: #4a4a54;"><span style="mso-list: Ignore;">4.<span style="font: 7.0pt 'Times New Roman';"> </span></span></span><span lang="EN-US" style="color: #4a4a54;">Click **Save** to save your selections. </span>

<span lang="EN-US" style="color: #4a4a54;">The time frame appears as a row on the Time Frames page.</span>

<span lang="EN-US" style="color: #4a4a54; mso-no-proof: yes;"> </span>

<span lang="EN-US" style="color: #4a4a54;"> </span>![](https://docs.precision-computer.com/uploads/images/gallery/2024-07/YyxwTvgLc3EW9GqN-embedded-image-vmxjlajb.png)

**<span lang="EN-US" style="color: #4a4a54;">Hint</span>**<span lang="EN-US" style="color: #4a4a54;">: Moving the pointer over the blue text in the **Description** column shows the settings for that timeframe.</span>

<span lang="EN-US" style="color: #4a4a54; mso-no-proof: yes;"> </span>

<span lang="EN-US" style="color: #4a4a54;"> </span>![](https://docs.precision-computer.com/uploads/images/gallery/2024-07/QD4vRsi5Ujl228bf-embedded-image-eyreeopi.png)

# Answering Rules

<span lang="EN-US" style="color: #4a4a54;">After you set up your time frames, you can create different answering rules for your time frames. You configure answering rules using the Answering Rules page. To display this page, click the **Answering Rules** icon at the top of the page:</span>

<span lang="EN-US" style="color: #4a4a54;">![](https://docs.precision-computer.com/uploads/images/gallery/2024-07/V3inF2VtPPkrAbWj-embedded-image-15nk3u6k.png)</span>

<span lang="EN-US" style="color: #4a4a54; mso-no-proof: yes;"> </span>

<span lang="EN-US" style="color: #4a4a54;">The left side of the Answering page has a **Rings for *n* seconds** drop-down list that allows you to specify the maximum ring time (one ring is generally 5 seconds). When that time expires, the caller will be forwarded to the **Call Forward When Unanswered** rule if defined; otherwise, the caller will be forwarded to voicemail if enabled. The right side of the Answering Rules page has buttons for adding answering rules, and specifying allowed and blocked numbers. </span>

<span lang="EN-US" style="color: #4a4a54;">![](https://docs.precision-computer.com/uploads/images/gallery/2024-07/bOf1jSkIpjFvdBT2-embedded-image-jruul6ap.png)</span>

<span lang="EN-US" style="color: #4a4a54;">Shows examples of answering rules. In this figure:</span>

<span lang="EN-US" style="font-size: 8.0pt; mso-bidi-font-size: 12.0pt; font-family: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol; color: #4a4a54;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt 'Times New Roman';"> </span></span></span><span lang="EN-US" style="color: #4a4a54;">The extension has a rule to simultaneously ring many desk phones during Open Hours. </span>

<span lang="EN-US" style="font-size: 8.0pt; mso-bidi-font-size: 12.0pt; font-family: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol; color: #4a4a54;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt 'Times New Roman';"> </span></span></span>**<span lang="EN-US" style="color: #4a4a54;">Cell Forward</span>**<span lang="EN-US" style="color: #4a4a54;"> rings many desk phones and a cell phone simultaneously.</span>

<span lang="EN-US" style="font-size: 8.0pt; mso-bidi-font-size: 12.0pt; font-family: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol; color: #4a4a54;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt 'Times New Roman';"> </span></span></span><span lang="EN-US" style="color: #4a4a54;">Holiday and closed hour rules go straight to voicemail. </span>

<span lang="EN-US" style="color: #4a4a54;">The active rule is the topmost rule that matches the conditions in the corresponding time frame. </span><span lang="EN-US" style="color: #4a4a54;">For example, the time is around 1pm on Friday, so both **Open Hours** and **Cell** **Forward** rule match the time/day condition, but **Open** **Hours** is active because it is the topmost rule. You can change the order by using the arrows at left of each rule to drag the rules.</span>

<span lang="EN-US" style="color: #4a4a54; mso-no-proof: yes;"> </span>

**<span lang="EN-US" style="color: #4a4a54;">Sample Answering Rules</span>**

<span lang="EN-US" style="font-size: 8.0pt; mso-bidi-font-size: 12.0pt; font-family: Wingdings; mso-fareast-font-family: Wingdings; mso-bidi-font-family: Wingdings; color: #094c72; font-weight: normal;"><span style="mso-list: Ignore;">Ø<span style="font: 7.0pt 'Times New Roman';"> </span></span></span><span lang="EN-US" style="color: #4a4a54;">To add an answering rule</span>

<span lang="EN-US" style="mso-fareast-font-family: Arial; color: #4a4a54;"><span style="mso-list: Ignore;">1.<span style="font: 7.0pt 'Times New Roman';"> </span></span></span><span lang="EN-US" style="color: #4a4a54;">From the Answering Rules page, click **Add Rule**. </span>

<span lang="EN-US" style="color: #4a4a54;">The Add an Answering Rule page appears. From this page, you can create rules to screen callers, forward calls, and ring multiple numbers simultaneously.</span>

<span lang="EN-US" style="color: #4a4a54;">![](https://docs.precision-computer.com/uploads/images/gallery/2024-07/3y1ArfXNebf4vDQ6-embedded-image-v9qtazew.png)</span>

<span lang="EN-US" style="color: #4a4a54; mso-no-proof: yes;"> </span>

**<span lang="EN-US" style="color: #4a4a54;">Add an Answering Rule Page</span>**

<span lang="EN-US" style="mso-fareast-font-family: Arial; color: #4a4a54;"><span style="mso-list: Ignore;">2.<span style="font: 7.0pt 'Times New Roman';"> </span></span></span><span lang="EN-US" style="color: #4a4a54;">Complete the fields in the Add an Answering Rule page (see </span><span lang="EN-US" style="color: #4a4a54;">Table <span style="mso-no-proof: yes;">2‑3</span></span><span lang="EN-US" style="color: #4a4a54;">).</span>

<span lang="EN-US" style="mso-fareast-font-family: Arial; color: #4a4a54;"><span style="mso-list: Ignore;">3.<span style="font: 7.0pt 'Times New Roman';"> </span></span></span><span lang="EN-US" style="color: #4a4a54;">Click **Save**</span>

<span lang="EN-US" style="color: #4a4a54;">Fields in the Add an Answering Rule Page</span>

<table border="1" cellpadding="0" cellspacing="0" class="MsoNormalTable" id="bkmrk-field-description-ti" style="border-collapse: collapse; border: none; mso-border-alt: solid windowtext .5pt; mso-yfti-tbllook: 1184; mso-padding-alt: 0in 5.4pt 0in 5.4pt; mso-border-insideh: .5pt solid windowtext; mso-border-insidev: .5pt solid windowtext;"><tbody><tr style="mso-yfti-irow: 0; mso-yfti-firstrow: yes; page-break-inside: avoid;"><td style="width: 185.4pt; border: solid windowtext 1.0pt; border-right: solid white 1.0pt; mso-border-right-themecolor: background1; mso-border-alt: solid windowtext .5pt; mso-border-right-alt: solid white .5pt; background: #548DD4; padding: 0in 5.4pt 0in 5.4pt;" valign="top" width="247"><span lang="EN-US" style="color: #4a4a54;">Field</span>

</td><td style="width: 3.75in; border: solid windowtext 1.0pt; border-left: none; mso-border-left-alt: solid white .5pt; mso-border-left-themecolor: background1; mso-border-alt: solid windowtext .5pt; background: #548DD4; padding: 0in 5.4pt 0in 5.4pt;" valign="top" width="360"><span lang="EN-US" style="color: #4a4a54;">Description</span>

</td></tr><tr style="mso-yfti-irow: 1; page-break-inside: avoid;"><td style="width: 185.4pt; border: solid windowtext 1.0pt; border-top: none; mso-border-top-alt: solid windowtext .5pt; mso-border-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt;" valign="top" width="247"><span lang="EN-US" style="color: #4a4a54;">Time Frame</span>

</td><td style="width: 3.75in; border-top: none; border-left: none; border-bottom: solid windowtext 1.0pt; border-right: solid windowtext 1.0pt; mso-border-top-alt: solid windowtext .5pt; mso-border-left-alt: solid windowtext .5pt; mso-border-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt;" valign="top" width="360"><span lang="EN-US" style="color: #4a4a54;">Select the time frame when this answering rule will apply.</span>

</td></tr><tr style="mso-yfti-irow: 2; page-break-inside: avoid;"><td style="width: 185.4pt; border: solid windowtext 1.0pt; border-top: none; mso-border-top-alt: solid windowtext .5pt; mso-border-alt: solid windowtext .5pt; background: #C6D9F1; mso-background-themecolor: text2; mso-background-themetint: 51; padding: 0in 5.4pt 0in 5.4pt;" valign="top" width="247"><span lang="EN-US" style="color: #4a4a54;">Do not disturb</span>

</td><td style="width: 3.75in; border-top: none; border-left: none; border-bottom: solid windowtext 1.0pt; border-right: solid windowtext 1.0pt; mso-border-top-alt: solid windowtext .5pt; mso-border-left-alt: solid windowtext .5pt; mso-border-alt: solid windowtext .5pt; background: #C6D9F1; mso-background-themecolor: text2; mso-background-themetint: 51; padding: 0in 5.4pt 0in 5.4pt;" valign="top" width="360"><span lang="EN-US" style="color: #4a4a54;">No phone rings, goes straight to voicemail if available.</span>

</td></tr><tr style="mso-yfti-irow: 3; page-break-inside: avoid;"><td style="width: 185.4pt; border: solid windowtext 1.0pt; border-top: none; mso-border-top-alt: solid windowtext .5pt; mso-border-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt;" valign="top" width="247"><span lang="EN-US" style="color: #4a4a54;">Call screening</span>

</td><td style="width: 3.75in; border-top: none; border-left: none; border-bottom: solid windowtext 1.0pt; border-right: solid windowtext 1.0pt; mso-border-top-alt: solid windowtext .5pt; mso-border-left-alt: solid windowtext .5pt; mso-border-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt;" valign="top" width="360"><span lang="EN-US" style="color: #4a4a54;">Prompts caller to say their name, lets you screen the call before accepting.</span>

</td></tr><tr style="mso-yfti-irow: 4; page-break-inside: avoid;"><td style="width: 185.4pt; border: solid windowtext 1.0pt; border-top: none; mso-border-top-alt: solid windowtext .5pt; mso-border-alt: solid windowtext .5pt; background: #C6D9F1; mso-background-themecolor: text2; mso-background-themetint: 51; padding: 0in 5.4pt 0in 5.4pt;" valign="top" width="247"><span lang="EN-US" style="color: #4a4a54;">Call Forwarding Always</span>

</td><td style="width: 3.75in; border-top: none; border-left: none; border-bottom: solid windowtext 1.0pt; border-right: solid windowtext 1.0pt; mso-border-top-alt: solid windowtext .5pt; mso-border-left-alt: solid windowtext .5pt; mso-border-alt: solid windowtext .5pt; background: #C6D9F1; mso-background-themecolor: text2; mso-background-themetint: 51; padding: 0in 5.4pt 0in 5.4pt;" valign="top" width="360"><span lang="EN-US" style="color: #4a4a54;">Immediately forwards to the number specified. See “</span><span lang="EN-US" style="color: #4a4a54;">Call Forward Drop-down Options</span><span lang="EN-US" style="color: #4a4a54;">” below.</span>

</td></tr><tr style="mso-yfti-irow: 5; page-break-inside: avoid;"><td style="width: 185.4pt; border: solid windowtext 1.0pt; border-top: none; mso-border-top-alt: solid windowtext .5pt; mso-border-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt;" valign="top" width="247"><span lang="EN-US" style="color: #4a4a54;">Call Forwarding On Active</span>

</td><td style="width: 3.75in; border-top: none; border-left: none; border-bottom: solid windowtext 1.0pt; border-right: solid windowtext 1.0pt; mso-border-top-alt: solid windowtext .5pt; mso-border-left-alt: solid windowtext .5pt; mso-border-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt;" valign="top" width="360"><span lang="EN-US" style="color: #4a4a54;">Forward calls to the number specified when you have one or more calls active. See “</span><span lang="EN-US" style="color: #4a4a54;">Call Forward Drop-down Options</span><span lang="EN-US" style="color: #4a4a54;">” below.</span>

</td></tr><tr style="mso-yfti-irow: 6; page-break-inside: avoid;"><td style="width: 185.4pt; border: solid windowtext 1.0pt; border-top: none; mso-border-top-alt: solid windowtext .5pt; mso-border-alt: solid windowtext .5pt; background: #C6D9F1; mso-background-themecolor: text2; mso-background-themetint: 51; padding: 0in 5.4pt 0in 5.4pt;" valign="top" width="247"><span lang="EN-US" style="color: #4a4a54;">Call Forwarding When Busy</span>

</td><td style="width: 3.75in; border-top: none; border-left: none; border-bottom: solid windowtext 1.0pt; border-right: solid windowtext 1.0pt; mso-border-top-alt: solid windowtext .5pt; mso-border-left-alt: solid windowtext .5pt; mso-border-alt: solid windowtext .5pt; background: #C6D9F1; mso-background-themecolor: text2; mso-background-themetint: 51; padding: 0in 5.4pt 0in 5.4pt;" valign="top" width="360"><span lang="EN-US" style="color: #4a4a54;">Forwards calls to the number specified when your extension has used all available call paths. See “</span><span lang="EN-US" style="color: #4a4a54;">Call Forward Drop-down Options</span><span lang="EN-US" style="color: #4a4a54;">” below.</span>

</td></tr><tr style="mso-yfti-irow: 7; page-break-inside: avoid;"><td style="width: 185.4pt; border: solid windowtext 1.0pt; border-top: none; mso-border-top-alt: solid windowtext .5pt; mso-border-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt;" valign="top" width="247"><span lang="EN-US" style="color: #4a4a54;">Call Forwarding When Unanswered</span>

</td><td style="width: 3.75in; border-top: none; border-left: none; border-bottom: solid windowtext 1.0pt; border-right: solid windowtext 1.0pt; mso-border-top-alt: solid windowtext .5pt; mso-border-left-alt: solid windowtext .5pt; mso-border-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt;" valign="top" width="360"><span lang="EN-US" style="color: #4a4a54;">Forwards calls to the number specified if the call is not answered after the specified ring timeout. See “</span><span lang="EN-US" style="color: #4a4a54;">Call Forward Drop-down Options</span><span lang="EN-US" style="color: #4a4a54;">” below.</span>

</td></tr><tr style="mso-yfti-irow: 8; page-break-inside: avoid;"><td style="width: 185.4pt; border: solid windowtext 1.0pt; border-top: none; mso-border-top-alt: solid windowtext .5pt; mso-border-alt: solid windowtext .5pt; background: #C6D9F1; mso-background-themecolor: text2; mso-background-themetint: 51; padding: 0in 5.4pt 0in 5.4pt;" valign="top" width="247"><span lang="EN-US" style="color: #4a4a54;">Call Forwarding When Offline</span>

</td><td style="width: 3.75in; border-top: none; border-left: none; border-bottom: solid windowtext 1.0pt; border-right: solid windowtext 1.0pt; mso-border-top-alt: solid windowtext .5pt; mso-border-left-alt: solid windowtext .5pt; mso-border-alt: solid windowtext .5pt; background: #C6D9F1; mso-background-themecolor: text2; mso-background-themetint: 51; padding: 0in 5.4pt 0in 5.4pt;" valign="top" width="360"><span lang="EN-US" style="color: #4a4a54;">Automatically forwards if your desk phone loses communication (such as during a power outage). See “</span><span lang="EN-US" style="color: #4a4a54;">Call Forward Drop-down Options</span><span lang="EN-US" style="color: #4a4a54;">” below.</span>

</td></tr><tr style="mso-yfti-irow: 9; page-break-inside: avoid;"><td style="width: 185.4pt; border: solid windowtext 1.0pt; border-top: none; mso-border-top-alt: solid windowtext .5pt; mso-border-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt;" valign="top" width="247"><span lang="EN-US" style="color: #4a4a54;">Simultaneous ring</span>

</td><td style="width: 3.75in; border-top: none; border-left: none; border-bottom: solid windowtext 1.0pt; border-right: solid windowtext 1.0pt; mso-border-top-alt: solid windowtext .5pt; mso-border-left-alt: solid windowtext .5pt; mso-border-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt;" valign="top" width="360"><span lang="EN-US" style="color: #4a4a54;">Rings many phones at once. Check box options allow you to:</span>

<span lang="EN-US" style="font-size: 8.0pt; mso-bidi-font-size: 10.0pt; font-family: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol; color: #4a4a54;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt 'Times New Roman';"> </span></span></span><span lang="EN-US" style="color: #4a4a54;">Include the user’s extension.</span>

<span lang="EN-US" style="font-size: 8.0pt; mso-bidi-font-size: 10.0pt; font-family: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol; color: #4a4a54;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt 'Times New Roman';"> </span></span></span><span lang="EN-US" style="color: #4a4a54;">Ring all your user’s phones.</span>

<span lang="EN-US" style="font-size: 8.0pt; mso-bidi-font-size: 10.0pt; font-family: Symbol; mso-fareast-font-family: Symbol; mso-bidi-font-family: Symbol; color: #4a4a54;"><span style="mso-list: Ignore;">·<span style="font: 7.0pt 'Times New Roman';"> </span></span></span><span lang="EN-US" style="color: #4a4a54;">Use the option “Answer confirmation for offnet numbers” to ensure that a person — and not voicemail — answers simrings to a cell/landline by prompting the answering party to press 1 to accept the call. An icon to the right of this option allows you to specify a ring delay.</span>

<span lang="EN-US" style="color: #4a4a54;">Note: A simring rings handsets, not users. So, for example, if 111 is listed, the simring will ring handset 111. If user 111 has a call forward set to their cell, however, the simring will not occur at the cell since simring rings handsets, not users. </span>

</td></tr><tr style="mso-yfti-irow: 10; mso-yfti-lastrow: yes; page-break-inside: avoid;"><td style="width: 185.4pt; border: solid windowtext 1.0pt; border-top: none; mso-border-top-alt: solid windowtext .5pt; mso-border-alt: solid windowtext .5pt; background: #C6D9F1; mso-background-themecolor: text2; mso-background-themetint: 51; padding: 0in 5.4pt 0in 5.4pt;" valign="top" width="247"><span lang="EN-US" style="color: #4a4a54;">Just ring user’s extension</span>

</td><td style="width: 3.75in; border-top: none; border-left: none; border-bottom: solid windowtext 1.0pt; border-right: solid windowtext 1.0pt; mso-border-top-alt: solid windowtext .5pt; mso-border-left-alt: solid windowtext .5pt; mso-border-alt: solid windowtext .5pt; background: #C6D9F1; mso-background-themecolor: text2; mso-background-themetint: 51; padding: 0in 5.4pt 0in 5.4pt;" valign="top" width="360"><span lang="EN-US" style="color: #4a4a54;">Rings just your phone.</span>

</td></tr></tbody></table>

<span lang="EN-US" style="color: #4a4a54;">Call Forward Drop-down Options</span>

<span lang="EN-US" style="color: #4a4a54;">When entering an extension as a call forward option, a drop-down list allows you to forward the call to specific resources associated with that extension. </span><span lang="EN-US" style="color: #4a4a54;">Table <span style="mso-no-proof: yes;">2‑4</span></span><span lang="EN-US" style="color: #4a4a54;"> describes the options. Some options may not appear, depending on the features associated with the extension.</span>

<span lang="EN-US" style="color: #4a4a54;">Call Forward Drop-down Options on the Add an Answering Rule Page</span>

<table border="1" cellpadding="0" cellspacing="0" class="MsoNormalTable" id="bkmrk-field-description-ha" style="border-collapse: collapse; border: none; mso-border-alt: solid windowtext .5pt; mso-yfti-tbllook: 1184; mso-padding-alt: 0in 5.4pt 0in 5.4pt; mso-border-insideh: .5pt solid windowtext; mso-border-insidev: .5pt solid windowtext;"><tbody><tr style="mso-yfti-irow: 0; mso-yfti-firstrow: yes; page-break-inside: avoid;"><td style="width: 185.4pt; border: solid windowtext 1.0pt; border-right: solid white 1.0pt; mso-border-right-themecolor: background1; mso-border-alt: solid windowtext .5pt; mso-border-right-alt: solid white .5pt; background: #548DD4; padding: 0in 5.4pt 0in 5.4pt;" valign="top" width="247"><span lang="EN-US" style="color: #4a4a54;">Field</span>

</td><td style="width: 3.75in; border: solid windowtext 1.0pt; border-left: none; mso-border-left-alt: solid white .5pt; mso-border-left-themecolor: background1; mso-border-alt: solid windowtext .5pt; background: #548DD4; padding: 0in 5.4pt 0in 5.4pt;" valign="top" width="360"><span lang="EN-US" style="color: #4a4a54;">Description</span>

</td></tr><tr style="mso-yfti-irow: 1; page-break-inside: avoid;"><td style="width: 185.4pt; border: solid windowtext 1.0pt; border-top: none; mso-border-top-alt: solid windowtext .5pt; mso-border-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt;" valign="top" width="247"><span lang="EN-US" style="color: #4a4a54;">Handset</span>

</td><td style="width: 3.75in; border-top: none; border-left: none; border-bottom: solid windowtext 1.0pt; border-right: solid windowtext 1.0pt; mso-border-top-alt: solid windowtext .5pt; mso-border-left-alt: solid windowtext .5pt; mso-border-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt;" valign="top" width="360"><span lang="EN-US" style="color: #4a4a54;">Bypasses the user answering rules and forwards to the handset associated with the specified user.</span>

</td></tr><tr style="mso-yfti-irow: 2; page-break-inside: avoid;"><td style="width: 185.4pt; border: solid windowtext 1.0pt; border-top: none; mso-border-top-alt: solid windowtext .5pt; mso-border-alt: solid windowtext .5pt; background: #C6D9F1; mso-background-themecolor: text2; mso-background-themetint: 51; padding: 0in 5.4pt 0in 5.4pt;" valign="top" width="247"><span lang="EN-US" style="color: #4a4a54;">User</span>

</td><td style="width: 3.75in; border-top: none; border-left: none; border-bottom: solid windowtext 1.0pt; border-right: solid windowtext 1.0pt; mso-border-top-alt: solid windowtext .5pt; mso-border-left-alt: solid windowtext .5pt; mso-border-alt: solid windowtext .5pt; background: #C6D9F1; mso-background-themecolor: text2; mso-background-themetint: 51; padding: 0in 5.4pt 0in 5.4pt;" valign="top" width="360"><span lang="EN-US" style="color: #4a4a54;">Forwards to the user at that extension and follows the user’s answering rules.</span>

</td></tr><tr style="mso-yfti-irow: 3; page-break-inside: avoid;"><td style="width: 185.4pt; border: solid windowtext 1.0pt; border-top: none; mso-border-top-alt: solid windowtext .5pt; mso-border-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt;" valign="top" width="247"><span lang="EN-US" style="color: #4a4a54;">Voicemail</span>

</td><td style="width: 3.75in; border-top: none; border-left: none; border-bottom: solid windowtext 1.0pt; border-right: solid windowtext 1.0pt; mso-border-top-alt: solid windowtext .5pt; mso-border-left-alt: solid windowtext .5pt; mso-border-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt;" valign="top" width="360"><span lang="EN-US" style="color: #4a4a54;">Forwards to voicemail at the specified extension.</span>

</td></tr><tr style="mso-yfti-irow: 4; page-break-inside: avoid;"><td style="width: 185.4pt; border: solid windowtext 1.0pt; border-top: none; mso-border-top-alt: solid windowtext .5pt; mso-border-alt: solid windowtext .5pt; background: #C6D9F1; mso-background-themecolor: text2; mso-background-themetint: 51; padding: 0in 5.4pt 0in 5.4pt;" valign="top" width="247"><span lang="EN-US" style="color: #4a4a54;">Queue</span>

</td><td style="width: 3.75in; border-top: none; border-left: none; border-bottom: solid windowtext 1.0pt; border-right: solid windowtext 1.0pt; mso-border-top-alt: solid windowtext .5pt; mso-border-left-alt: solid windowtext .5pt; mso-border-alt: solid windowtext .5pt; background: #C6D9F1; mso-background-themecolor: text2; mso-background-themetint: 51; padding: 0in 5.4pt 0in 5.4pt;" valign="top" width="360"><span lang="EN-US" style="color: #4a4a54;">Forwards to the queue associated with that user.</span>

</td></tr><tr style="mso-yfti-irow: 5; page-break-inside: avoid;"><td style="width: 185.4pt; border: solid windowtext 1.0pt; border-top: none; mso-border-top-alt: solid windowtext .5pt; mso-border-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt;" valign="top" width="247"><span lang="EN-US" style="color: #4a4a54;">Autoattendant</span>

</td><td style="width: 3.75in; border-top: none; border-left: none; border-bottom: solid windowtext 1.0pt; border-right: solid windowtext 1.0pt; mso-border-top-alt: solid windowtext .5pt; mso-border-left-alt: solid windowtext .5pt; mso-border-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt;" valign="top" width="360"><span lang="EN-US" style="color: #4a4a54;">Forwards to the auto attendant associated with that user.</span>

</td></tr><tr style="mso-yfti-irow: 6; mso-yfti-lastrow: yes; page-break-inside: avoid;"><td style="width: 185.4pt; border: solid windowtext 1.0pt; border-top: none; mso-border-top-alt: solid windowtext .5pt; mso-border-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt;" valign="top" width="247"><span lang="EN-US" style="color: #4a4a54;">Conference</span>

</td><td style="width: 3.75in; border-top: none; border-left: none; border-bottom: solid windowtext 1.0pt; border-right: solid windowtext 1.0pt; mso-border-top-alt: solid windowtext .5pt; mso-border-left-alt: solid windowtext .5pt; mso-border-alt: solid windowtext .5pt; padding: 0in 5.4pt 0in 5.4pt;" valign="top" width="360"><span lang="EN-US" style="color: #4a4a54;">Forwards to a Conference bridge</span>

</td></tr></tbody></table>

**<span lang="EN-US" style="color: #4a4a54;">Ring Timeout</span>**

<span lang="EN-US" style="color: #4a4a54;">At the top of the page is the ring timeout selection. This option specifies the number of seconds that your phones will ring or forwarding rule before going to voicemail (when available). </span>

**<span lang="EN-US" style="color: #4a4a54;">Allowing or Blocking Callers</span>**

<span lang="EN-US" style="color: #4a4a54;">The Answering Rules page has an **Allow/Block** button that allows you to permit or block calls from certain numbers. Using this feature, you can block unwanted calls to your phone, as well as calls from anonymous and unwanted numbers. Allowed numbers bypass user Do Not Disturb and Call Screening rules to ring through immediately. </span>

<span lang="EN-US" style="mso-fareast-font-family: Arial; color: #4a4a54;"><span style="mso-list: Ignore;">1.<span style="font: 7.0pt 'Times New Roman';"> </span></span></span><span lang="EN-US" style="color: #4a4a54;">From the Answering Rules page, click **Allow/Block**. </span>

<span lang="EN-US" style="color: #4a4a54;">The Allow/Block page appears. This page has two lists, one for allowed phone numbers (on the left) and another for blocked phone numbers (on the right).</span>

<span lang="EN-US" style="color: #4a4a54;">![](https://docs.precision-computer.com/uploads/images/gallery/2024-07/Ju1LlF79e2OBrJcP-embedded-image-vqhiuqlj.png)</span>

<span lang="EN-US" style="mso-fareast-font-family: Arial; color: #4a4a54;"><span style="mso-list: Ignore;">2.<span style="font: 7.0pt 'Times New Roman';"> </span></span></span><span lang="EN-US" style="color: #4a4a54;">To allow phone numbers, perform the following steps under **ALLOWED NUMBERS**:</span>

<span lang="EN-US" style="mso-fareast-font-family: Arial; color: #4a4a54;"><span style="mso-list: Ignore;">a.<span style="font: 7.0pt 'Times New Roman';"> </span></span></span><span lang="EN-US" style="color: #4a4a54;">Click in the **Enter a number** field.</span>

<span lang="EN-US" style="mso-fareast-font-family: Arial; color: #4a4a54;"><span style="mso-list: Ignore;">b.<span style="font: 7.0pt 'Times New Roman';"> </span></span></span><span lang="EN-US" style="color: #4a4a54;">Enter the number you want to allow.</span>

<span lang="EN-US" style="mso-fareast-font-family: Arial; color: #4a4a54;"><span style="mso-list: Ignore;">c.<span style="font: 7.0pt 'Times New Roman';"> </span></span></span><span lang="EN-US" style="color: #4a4a54;">Click the </span>![](https://docs.precision-computer.com/uploads/images/gallery/2024-07/DAaPJSJgHGXT4i4r-embedded-image-tveaepjb.png)<span style="mso-spacerun: yes;"> </span><span style="color: rgb(74, 74, 84); text-indent: -0.25in;">button. The number appears in the </span>**ALLOWED NUMBERS**<span style="color: rgb(74, 74, 84); text-indent: -0.25in;"> list and a brief message tells you the allowed number was added.</span>

<span lang="EN-US" style="mso-fareast-font-family: Arial; color: #4a4a54;"><span style="mso-list: Ignore;">d.<span style="font: 7.0pt 'Times New Roman';"> </span></span></span><span lang="EN-US" style="color: #4a4a54;">To add more numbers, repeat step 2.</span>

<span lang="EN-US" style="mso-fareast-font-family: Arial; color: #4a4a54;"><span style="mso-list: Ignore;">e.<span style="font: 7.0pt 'Times New Roman';"> </span></span></span><span lang="EN-US" style="color: #4a4a54;">To remove a number, click the </span>![](https://docs.precision-computer.com/uploads/images/gallery/2024-07/9sQbjrNkTOg4VfQy-embedded-image-wpjzkfes.png)<span style="mso-spacerun: yes;"> </span><span style="color: rgb(74, 74, 84); text-indent: -0.25in;">button next to that number.</span>

[![image.png](https://docs.precision-computer.com/uploads/images/gallery/2024-07/scaled-1680-/hX5pQVqiOlLkKOpr-image.png)](https://docs.precision-computer.com/uploads/images/gallery/2024-07/hX5pQVqiOlLkKOpr-image.png)

<span lang="EN-US" style="mso-fareast-font-family: Arial; color: #4a4a54;"><span style="mso-list: Ignore;">3.<span style="font: 7.0pt 'Times New Roman';"> </span></span></span><span lang="EN-US" style="color: #4a4a54;">To block phone numbers, perform the following steps under **BLOCKED NUMBERS**:</span>

<span lang="EN-US" style="mso-fareast-font-family: Arial; color: #4a4a54;"><span style="mso-list: Ignore;">a.<span style="font: 7.0pt 'Times New Roman';"> </span></span></span><span lang="EN-US" style="color: #4a4a54;">Click in the **Enter a number** field.</span>

<span lang="EN-US" style="mso-fareast-font-family: Arial; color: #4a4a54;"><span style="mso-list: Ignore;">b.<span style="font: 7.0pt 'Times New Roman';"> </span></span></span><span lang="EN-US" style="color: #4a4a54;">Enter the number you want to block.</span>

<span lang="EN-US" style="mso-fareast-font-family: Arial; color: #4a4a54;"><span style="mso-list: Ignore;">c.<span style="font: 7.0pt 'Times New Roman';"> </span></span></span><span lang="EN-US" style="color: #4a4a54;">Click the </span>![](https://docs.precision-computer.com/uploads/images/gallery/2024-07/tBCKFyih2UCDz8oe-embedded-image-vsr3p3fi.png)<span style="mso-spacerun: yes;"> </span><span style="color: rgb(74, 74, 84); text-indent: -0.25in;">button. The number appears in the </span>**BLOCKED NUMBERS**<span style="color: rgb(74, 74, 84); text-indent: -0.25in;"> list and a brief message tells you the blocked number was added.</span>

<span lang="EN-US" style="mso-fareast-font-family: Arial; color: #4a4a54;"><span style="mso-list: Ignore;">d.<span style="font: 7.0pt 'Times New Roman';"> </span></span></span><span lang="EN-US" style="color: #4a4a54;">To add more numbers, repeat step 3. </span>

<span lang="EN-US" style="mso-fareast-font-family: Arial; color: #4a4a54;"><span style="mso-list: Ignore;">e.<span style="font: 7.0pt 'Times New Roman';"> </span></span></span><span lang="EN-US" style="color: #4a4a54;">To remove a number, click the </span>![](https://docs.precision-computer.com/uploads/images/gallery/2024-07/Q6n2PeerxHdFMpf6-embedded-image-bjn1r0er.png)<span style="mso-spacerun: yes;"> </span><span style="color: rgb(74, 74, 84); text-indent: -0.25in;">button next to that number.</span>

<span lang="EN-US" style="mso-fareast-font-family: Arial; color: #4a4a54;"><span style="mso-list: Ignore;">4.<span style="font: 7.0pt 'Times New Roman';"> </span></span></span><span lang="EN-US" style="color: #4a4a54;">To block anonymous calls and calls from unknown numbers, check **Block anonymous or unknown**.</span>

[![image.png](https://docs.precision-computer.com/uploads/images/gallery/2024-07/scaled-1680-/5nMM4m1im6fkf88o-image.png)](https://docs.precision-computer.com/uploads/images/gallery/2024-07/5nMM4m1im6fkf88o-image.png)

<span lang="EN-US" style="color: #4a4a54;"> </span>

<span lang="EN-US" style="mso-fareast-font-family: Arial; color: #4a4a54;"><span style="mso-list: Ignore;">5.<span style="font: 7.0pt 'Times New Roman';"> </span></span></span><span lang="EN-US" style="color: #4a4a54;">When you are finished, click **Done**.</span>

# Updating Phone Buttons (Speed Dials & BLF)

## Introduction

This short guide helps you customize the keys for your desk phone, things like **Speed Dials** and **Busy Lamp Field (BLF)** lights, using the self‑service user portal.

**What you can do with this guide:**

- Add or change **Speed Dial** buttons for extensions or external numbers
- Add **BLF** keys to see coworker status (idle/ringing/on a call) and optionally pick up their ringing calls
- Reorder keys and manage **sidecar/expansion modules**

**Time required:** About **3–5 minutes per phone** once you have the portal link and login. If your company locks button editing, you may see read‑only screens, use the request template at the end and IT can apply the changes for you.

<div contenteditable="false" id="bkmrk-">---

</div>## Before you start

- **What you’ll need:**
    
    
    - Your **portal URL** (e.g., `https://pbx.precision-computer.com`)
    - Your **username** and **password** *(Username will generally be your [ext@companyname](mailto:ext@companyname))*
    - Your desk phone powered on and connected
- **What these do:**
    
    
    - **Speed Dial**: Press to instantly call a number or to transfer a call to that number.
    - **BLF**: A light that shows a coworker’s line status (idle/ringing/on a call) and lets you pick up or speed dial them or transfer calls to them.

> Tip: Button names vary slightly by brand (Poly, Yealink, Cisco, Grandstream) and by portal skin. Look for **Buttons**, **Line Keys**, **Programmable Keys**, or **Phone Settings**.

<p class="callout warning">Office Managers will have different Home page then basic users, refer to [Office Manager: Updating Phone Buttons (Speed Dials &amp; BLF)](https://docs.precision-computer.com/books/cloudpbx-phone-system-user-guide/page/updating-phone-buttons-speed-dials-blf-xFd "Updating Phone Buttons (Speed Dials & BLF)")</p>

<div contenteditable="false" id="bkmrk--1">---

</div>## 1. Log in and find your phone

1. **Open the portal**: Go to [https://pbx.precision-computer.com](https://pbx.precision-computer.com) and **Sign In**.
2. on Home page on the right side, you will see a box, "Active Phones", next to your desk phone you will have a gear icon, click on the gear icon to manage the phone layout and buttons using Button Builder.
    
    [![image.png](https://docs.precision-computer.com/uploads/images/gallery/2025-11/scaled-1680-/6i9RUWRYCJ0y4k7a-image.png)](https://docs.precision-computer.com/uploads/images/gallery/2025-11/6i9RUWRYCJ0y4k7a-image.png)  
    ***Cordless phones usually do not have layouts that can be edited and will not show the gear icon***

<div contenteditable="false" id="bkmrk--2">---

</div>## Part B: Add a Speed Dial button

1. Click **on** an empty **Key** slot.
2. **Type** or select **Speed Dial** (sometimes called **BLF/Speed Dial** or **Favorite**).
    
    [![image.png](https://docs.precision-computer.com/uploads/images/gallery/2025-11/scaled-1680-/rfAqScLwtBeYDys2-image.png)](https://docs.precision-computer.com/uploads/images/gallery/2025-11/rfAqScLwtBeYDys2-image.png)
3. **Number/Value/Target**: Enter the **extension** (e.g., `203`) or **full phone number** (e.g., `15555551234`).
4. **Label**: Type the button name you want to see on your phone (e.g., HR, Chris, Support).
5. (Optional) **Account/Line**: If asked, leave as **Line 1** unless you use multiple lines.
6. Click **Save** (or **Apply**).

> Quick check: If your phone screen shows pages (1/2/3), pick a **Page**, **Row**, or **Key number** if the portal asks for it.

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</div>## Part C: Add a BLF (Busy Lamp Field) button

1. Click **on** an empty **Key** slot.
2. **Type/Function**: choose **BLF** or **User BLF**.
3. **Extension/Monitored User/Value: Enter the coworker’s extension (e.g., 203).**
4. **Label**: (Optional) Enter the coworker’s name (e.g., *Chris B*), if left blank system will use name assigned to extension.
5. Click **Save** (or **Apply**).

> The light will show: **Green** = idle, **Blinking Red** = ringing, **Solid Red** = on a call, **Gray/off** = no status or error (exact behavior varies by phone brand).

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</div>## Part D: Reorder or move buttons

- **Drag and drop** by dragging the **Key number** to place a button in a specific spot.
- If you have a **sidecar/expansion module**, be sure you are editing the correct **Module (1, 2, …)** and **Page**.

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</div>## 2. Send changes to your phone

1. Click **Save/Apply** in the portal first.
2. Push the update to your phone using any one of these (depends on your portal/phone):
    
    
    - **Save and Resync** button, *which is visible when clicking arrow next to the Save button.*
        
        [![image.png](https://docs.precision-computer.com/uploads/images/gallery/2025-11/scaled-1680-/UxmTHjBoKzjThSuu-image.png)](https://docs.precision-computer.com/uploads/images/gallery/2025-11/UxmTHjBoKzjThSuu-image.png)
    - **Reboot** the phone from the portal.
    - **Manual reboot**: Unplug power (or network if PoE), wait 5 seconds, plug back in. Or pressing reboot menu option on the phone itself.
3. Wait ~1–2 minutes for the phone to pull the new config. The new labels should appear.

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</div>## Common examples

- **Speed Dial to external number**:
    
    
    - *Type*: Speed Dial
    - *Label*: *Help Desk*
    - *Number*: `16608271500`
- **BLF for coworker at extension 214**:
    
    
    - *Type*: BLF (or BLF/Speed Dial)
    - *Label*: *Alicia*
    - *Extension/Monitored*: `214`

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</div>## Troubleshooting

- **My new button didn’t show up**
    
    
    - Make sure you clicked **Save/Apply** in the portal.
    - **Resync/Reboot** the phone.
    - Confirm you edited the **correct device/sidecar**.
- **BLF light doesn’t change**
    
    
    - Verify the **extension** is correct.
    - Confirm the monitored user is in your **same domain/tenant**.
    - Ask IT to check **BLF permissions** for your user (some systems restrict who can monitor whom).
    - Reboot your phone after changes.
- **I can’t edit buttons**
    
    
    - Your company may lock this feature. Ask IT to temporarily enable **self‑service button editing** or to make the change for you.
- **I don’t see the same menu names**
    
    
    - Look for similar terms: **Buttons**, **Line Keys**, **Key Layout**, **Programmable Keys**, or **Phone Settings**. The path differs by phone brand and portal theme.

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</div>## Quick Reference (Cheat Sheet)

- **Portal path**: *Devices/Phones → Buttons/Keys*
- **Speed Dial**: Label + Number (ext or E.164)
- **BLF**: Label + Extension (enable Pickup if desired)
- **Push to phone**: Save → Resync/Reboot → Wait ~1–2 min
- **Sidecar**: Pick Module + Page before placing keys

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</div>## Optional: Popular phone brand notes

- **Poly/Polycom**: BLF is **Busy Lamp Field**; pickup often called **Directed Pickup**. Keys may be under **Line Key** vs **Soft Key** tabs.
- **Yealink**: Look for **DSS Keys**; BLF is **BLF** or **BLF List**; pages 1–3 map to screen pages and sidecars.
- **Cisco/Grandstream**: Similar wording; ensure you’re placing keys on **Line Keys** (not Soft Keys) for persistent buttons.

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</div>## Need IT to do it for you? (Template to send)

> **Please add/modify my phone buttons:**  
> Device:   
> Sidecar: *&lt;yes/no &amp; which&gt;*
> 
> 1. *Key 1: BLF – Alicia (214), Pickup enabled*
> 2. *Key 2: Speed Dial – Help Desk (+1 660 827 1500)*  
>     Please resync my phone when done. Thanks!

Send to Support@Precision-Computer.com

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</div>**You’re done!** Your new Speed Dial/BLF keys should now appear on your phone. If something looks off, use the Troubleshooting section above or contact IT.